Emeritus Recommendations Due June 1
Please see the attached memo sent to Deans and Department Heads regarding the recommendation of individuals for Emeritus status.
Attached file › Emeritus Recommendations 5.7.2013.pdf
Retention of Academic Records - Grade Appeals
I would like to bring to your attention a correction that needs to be made with regard to AOP 13.14 Grade Appeal and Academic Review Board. A question was asked just prior to the Christmas breaks as to how long must a faculty member "retain records on graded work, examinations, term papers and other pertinent material not returned to the student on file." AOP 13.14 states a minimum of 6 months, but AOP 12.13 Academic Records states that "The University utilizes The Guide for Retention and Disposal of Records as published by the American Association of Collegiate Registrars and Admissions Officers as the policy for disposal of student records."
In reviewing the guide (page 19, Table 4: Schedule C- Student Academic Records) we have determined that we are required to retain final exams and graded assignments and other assessed materials not returned to the student for a minimum of one year. Thus, General Counsel has recommended that I ask you to inform your faculty that the university is required to retain such information as described above in relation to grade appeals for a minimum of one year after the final exam. Please be sure you communicate this important correction to your faculty as soon as is possible.
AOP 13.14 Grade Appeal and Academic Review Board will be amended shortly to reflect this correction on retention of such material from a minimum of 6 to a minimum of 12 months.
If you have any questions or require further clarification, please do not hesitate to contact me.
Welcome back and best wishes to all for a happy and successful new year,
Peter Ryan, Ph.D., Professor
Associate Provost for Academic Affairs
Office of the Provost and Executive Vice President
Mississippi State University
608 Allen Hall
P.O. Box BQ
Mississippi State, MS 39762